Description of Data File according to Personal Data Act (523/99) 10§

Date of creation 16.5.2014

Controller

Koihu Adventures Oy / Company ID: 2833138-9
Huhuksentie 42, 81415, Huhus

Tel: +358 400128268 | Email: info@koihu.com

Person in Charge of Personal Data File

Päivi Lehtinen-Tahvanainen

Tel: +358 405002084 | Email: info@koihu.com

Name of Personal Data File

User Personal Data File of Koihu.com booking service

Purpose of Personal Data File

The personal data contained in the personal data file of Koihu.com will only be used for customer relations, marketing purposes and purposes relating to other online services and shall not be disclosed to third parties.

Information on the User Personal Data File

Information collected for the user personal data file includes basic information of users, such as name, address, phone number and email address.
Additionally we gather information regarding the services ordered by the customers for focused information distribution and marketing purposes.

Personal data entry is recorded when

a) The customer has filled out their contact details and pressed the continue button, b) orders a service or c) orders the e-newsletter

Regular sources of data

The controller will only record the information given by the user to the koihu.com webstore during the usage of the webpage.

Regular disclosure or transfer of data to outside of EU or the European Economic Area.

There is no regular disclosure of data to third parties. There is no disclosure of data outside of EU or the European Economic Area.

Data File protection principles

The information saved in the Koihu.com reservation system data file has been saved in the controller’s system. Access to this data file requires the entry of a username and password.
The system is protected by a firewall. Only selected, predetermined personnel employed by the controller have access to the data file saved in the system.

Only a separately specified group of representatives of Koihu Adventures Oy is allowed to use the automated system containing the user data file or to alter the data file. The register containing the customer data file and the its operating system are located in an external, enclosed and secured area which is only relevant personnel have access to. The information is regularly backed up.

All personnel with access to the data file of Koihu.com reservation system are bound by professional confidentiality. Information in the data file will only be released to third parties in the event where notification is required by the law.

Data subject’s right to prohibit processing

The data subject has the right to prohibit the controller from processing personal data for purposes of direct advertising, distance selling, other forms of direct marketing, market research, opinion polls. The notification of prohibition is to be done in writing.

Data subject’s right of access

The data subject has the right of access to the data concerning themselves in a personal data file and to receive a copy of any such information. Notification of right of access request is to be done in writing.

Rectification of data

The controller shall supplement, alter or redact personal data contained in its personal data file if the information in the file is outdated or inadequate. The data subject is to contact the controller in writing.